VACANCY - Office Management Assistant (OMA)

  1. POSITION: Office Management Assistant (OMA)
    1. Number of vacancy:          One post
    2. Reports to:                        Chief Executive Officer (CEO)
  2. Key functions
  • Provides close support for daily activities at Chief Executive’s Office.
  • Attending all visitors and clients seeking to meet the Chief Executive Officer and other Members of the Management Team.
  • Arrange for itineraries, make travel arrangements, appointments, bookings, hotels accommodation for staff and visitors who visiting the UmojaSwitch and manage the office diary from time to time.
  • Diarizing and confirming CEO’s and Management Team’s meetings.
  • Prepare and process various reports as directed by CEO or Management Team
  • Transmission of hard copy correspondence between CEO, other departments, member banks and other clients.
  • Receiving, handling and processing of all incoming and outgoing calls, appointments, register mails, left messages and distribute accordingly.
  • Receive Company visitors and Clients and directing them as appropriate.
  • Promotes good customer image for the Company and acts as a PR officer through friendly and warm reception of visitors and customers,
  • Organizing and maintaining a proper and systematic filling of correspondences and records, including daily filling, opening new files and updating the list of files maintained in the office.
  • Preparing Management Team and Board meetings as well as other meetings directly related to CEO’s Office and other members of the Management Team
  • Keep and maintain all leave records and official travels of senior and middle managers reporting direct to Chief Executive’s Office and informing the relevant department accordingly.
  • Ensure proper use of office equipment and report to Administration any damage/fault machine for immediate solution.
  • Coordinate all internal training activities
  • Attending day to day activities as being directed by management.
  1. Qualifications
  • At least a diploma education in secretarial studies, office administration or relevant field.
  • Ability to prepare reports.
  • Good communication and interpersonal skills.
  • Good knowledge in computer and presentation skills.
  • Good command in English and Swahili languages.

Very attractive remuneration will be offered to the candidate who possesses the qualifications and experience required


All applications should be directed to:



              P.O. BOX3 3903


Physical Address:

CEO’s OFFICE, UmojaSwitch Company Limited,


Applications can also be sent via email to:

NB:    i. Applications delivered in envelop: Indicate the position on top of the envelop

ii. Applications received via email: Indicate the position on the subject of the email

iii. USE either (i) or (ii) and NOT both

Deadline: The application should be received not later than Saturday, January 21, 2017

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About Us

UmojaSwitch was established by six banks back in 2006 as a consortium, with the purpose to provide shared electronic financial services. This was after the challenges which faced the small banks . Read more.